
Data is structured into folders and subfolders. All files must be placed into folders and cannot be added to the top level / root directory.
What can I see in Files?
Organization admins can see all the files and folders created by users in your Organization. Non-admin users can view all folders they create and files they upload. Additionally, they can see any folders they have been added to as a viewer or admin. For more details, refer to Manage folder collaborators.Create a Folder
- Navigate to Files under the Index heading in the Encord platform.
- Click the + New folder button to create a new folder. Select the type of folder you want to create.

- Give the folder a meaningful name and description.
- Click Create to create the folder. The folder is listed in Files.
Add files to a Folder
- Navigate to Files under the Index heading in the Encord platform.
- Click the +Upload files button
You can also right-click a folder to add data.

- Select a folder to upload your files to. You can click +New folder to create a new folder.
- Select the type of data you want to add.

- A - Upload : Drag and drop local images and / or videos. Click Upload to finish.
- B - Batch images as : Create an image group or image sequence from local images. See our section on creating image groups and image sequences for more information. Click Upload and batch images to finish.
- C - Audio Drag and drop local audio files. Click Upload to finish.
- D - DICOM : Create a DICOM series from local DICOM files. Click Upload to finish.
To import DICOM files, Encord requires the files to have the following DICOM tags:Rows
Columns
StudyInstanceUID
SeriesInstanceUID
SOPInstanceUID
PatientID
The following DICOM tags are required to render DICOM images in 3D:ImagePositionPatient
ImageOrientationPatient
SliceThickness
PixelSpacing
- E - Import from private cloud : Add any data stored in your cloud storage. At least one data integration is required to register cloud data. Learn how to upload private cloud data here. Click Import to finish.
Create Image Groups and Image Sequences
Image groups and image sequences are created when you upload files into Encord in Files.- Open the Add data dialog.
- Select the Batch images as tab.
- Select Image group to create an image group. Select Image sequence to create an image sequence.

- Drag-and-drop the local images you want to batch into an image group or image sequence.
- Click Upload and batch images to create the image group or image sequence.
- A file representing the image group or image sequence is created in the folder. A new folder appears containing all the constituent images of the image group or image sequence that was created.

- The new folder containing the constituent images is not synced.
- Adding new images to this folder does not add them to the image group or image sequence.
- Files contained in the image group or image sequence cannot be deleted from the folder until the image group or image sequence is deleted.
Register Cloud Data
We recommend uploading files in batches not exceeding 2GB, to ensure upload does not exceed 3 hours.
- A private cloud integration.
- A JSON or CSV file specifying the data you want to add from your private cloud.
Add data to Datasets
After data is uploaded to Files it can be added to one or multiple Datasets.- Locate and select the data you want to add to a Dataset.
To add multiple files to a Dataset, bulk-select files by selecting the first file, and then selecting the last file while holding the Shift key on your keyboard.
- Right-click your selection and select Add to dataset. A dialog appears.

- You have the option to:
- Add data to an existing Dataset by clicking Add next to the Dataset’s name on the Existing datasets tab. You can add data to multiple Datasets.

- Create a new Dataset to add your data. Select the +New dataset tab and give the Dataset a meaningful name and description. Click Add to new dataset to add the files to the new Dataset.

View, Search, and Manage your Files
Files allows you to search for data units, and view which Datasets each data unit is belongs to. The global search bar searches all data in Files, irrespective of which folder is currently open.
- View the Dataset.
- Remove the selected file from Datasets.

Delete and Move Files and Folders
Right-click a file, folder, or a selection of multiple files to see the options available to you.
- To delete files and folders, right-click the selection and select Delete.
Deleting a file removes it from all Datasets it was added to.
- To move files and folders to a different folder, right-click the selection and select Move to another folder. A dialog appears. Start typing the name of the folder, select the folder you want to move the selection to, and click Move to confirm.

Folder Permissions and Activity
Folder details are automatically displayed whenever a folder is:- Selected
- Open and no data unit is selected

Manage Folder Collaborators
Organization admins can see all the files and folders created by users in your Organization.


Users with Admin permissions cannot be deleted, and their role cannot be changed.
See All Files in Your Org
Organization admins can access all files stored in their Organization.- Navigate to Files in the Encord platform.
- Click All Encord files.
