Collections

Collections are saved groups of data units or labels that let you curate subsets of your data and perform bulk actions on them. Rather than repeatedly re-applying the same filters, you save the results as a Collection and act on it directly — whether that means sending items to annotation, running bulk classifications, or exporting a curated dataset. Collections are available in two places in Encord:

• Data > Explore — for organizing files in the Index
• Project > Explore — for organizing data units and labels within a project

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Collection types

The collection types available depend on where you are working:

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Create a collection

The creation flow is the same in both Data > Explore and Project > Explore.

1. Go to Data > Explore or open a project and navigate to the Explore tab.
2. Search, sort, and filter your data until you have the subset you want to save.
3. Select one or more data units by clicking the checkbox on each data card. To select everything matching your current filters, click Select all in the action ribbon at the bottom of the screen.
4. Click Actions or press A.
5. Select Add to collection.
6. Click the + New Collection tab.
7. Enter a Collection Title (required) and an optional Collection Description.
8. If working in a project, select the Collection Type:
   • Data — for bulk workflow and task actions on frames.
   • Label — for bulk label actions (not available in the prediction domain).
9. Click Create & add or press ⌘Enter (Mac) / CtrlEnter (Windows).

The collection is created and the selected items are added to it. A confirmation notification appears once the operation completes.

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Add items to an existing collection

1. Select the data units you want to add.
2. Click Actions or press A, then select Add to collection.
3. On the Existing Collection tab, search for and select the target collection.
4. Click Add.

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Remove items from a collection

1. Apply a collection filter so you are viewing items within that collection.
2. Select the items you want to remove.
3. Click Actions or press A, then select Remove from collection.
4. Select the collection to remove the items from.
5. Click Remove.

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Manage a collection

Once a collection exists, you can access management options from the Filter panel. Click the ellipsis icon (…) next to a collection name to see the available actions.

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Actions available in both Data > Explore and Project > Explore

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Project > Explore only

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Edit collection details

1. Click Filter or press F.
2. Click the ellipsis icon next to the collection.
3. Select Edit Details.
4. Update the Collection Title or Collection Description.
5. Click Submit.

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Export a collection as CSV

1. Click Filter or press F.
2. Click the ellipsis icon next to the collection you want to export.
3. Click Download CSV.

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Delete a collection

1. Click Filter or press F.
2. Click the ellipsis icon next to the collection.
3. Select Delete and confirm.